Settling Up

Use the Pay someone back form on the Buddy Expenses page or a project page to record any payment between you and a buddy. The amount is pre-filled with what you owe, but you can always enter a different value: partial payments and voluntary payments both work fine.

Settling a one-on-one debt

1. Go to Buddy Expenses.
2. Find the Pay someone back section.
3. Select who you want to pay from the Pay to dropdown.
4. The amount is pre-filled with what you owe them, if anything. You can change it freely.
5. Click Record payment.
6. A confirmation box appears. It reminds you to actually send the money and tells you what happens next. Confirm to continue.

After you confirm:

• A settlement expense is created in your regular expense list.
• If the other person is a connected Comaney user, they see a "Pending settlement receipts" notice on the Buddy Expenses page. They must review and confirm.
• If the other person is an offline buddy, the settlement is confirmed automatically.

The balance on My Buddies does not clear until the other person confirms receipt.

What the other person sees

When you record a settlement, the person you owe receives an email notification. They will also see a "Pending settlement receipts" section on the Buddy Expenses page.

They click Review and land on a confirmation page with two choices:

• "Yes, I got the money" — confirms the settlement. The debt is cleared for both of you, and a matching income entry is added to their expense list automatically.
• "No, I did not receive it" — rejects the settlement. Your settlement expense is deleted, the debt reappears for you, and you receive an email about the rejection.

Settling in a project

You can settle individual debts or have the admin settle the whole project at once.

Settling one debt in the project

1. On the project page, use the Pay someone back form.
2. Select who you want to pay back.
3. Enter the amount you are sending them.
4. Click Submit.

The creditor receives an email and sees a "Review" button on the project page. The confirmation flow is the same as for one-on-one settlements.

If you are the project admin, you can also create settlements on behalf of offline members: select the offline member as the person paying from the Who's paying dropdown. The same dropdown is available on the Buddy Expenses page for your personal offline buddies.

Settling the whole project at once (admin only)

The project admin can clear all outstanding debts in one go using the simplified debt breakdown. The big advantage in settling the whole project at once is that each person has to perform fewer transactions to settle up with everyone. This only works well if everyone settles up at the same time.

1. On the project page, click Settle entire project.
2. A summary of all the settlements that will be created is shown. Confirm to proceed.

Comaney creates a settlement for each debtor-creditor pair and sends emails to all members. Each creditor (or the admin for offline members) must still confirm receipt.

Confirming on behalf of offline members (admin only)

When a project member pays an offline member, there is no one to click "confirm". The admin handles this instead.

On the Buddy Expenses page, admins see two extra sections:

• "Confirm expenses for offline members" — an expense was logged with an offline member as the one who paid. The admin approves or rejects on their behalf.
• "Confirm paybacks to offline members" — someone recorded a payment to an offline member. The admin confirms whether it was received.

Click Approve to confirm, or the relevant action to reject.